Accounts Receivable Specialist

The Accounts Receivable Specialist supports Weber Gallagher’s legal billing and collections operations by preparing monthly receivables reports, tracking open accounts receivable, researching invoice statuses, and following up on past-due invoices. This role works with attorneys, billing partners, clients, accounts payable, billing, appeals, and AR leadership to maintain accurate records and support timely collections.

This position requires prior law firm collections and legal billing experience. The specialist will communicate with client adjusters by email, phone, or fax, provide invoices and billing histories, document client responses, monitor payment and appeal statuses, and process authorized write-offs when needed.

### Key Responsibilities

* Prepare, generate, and review monthly receivables reports
* Support Matter Billing Partners with AR updates
* Track open receivables and collection attempts
* Research billing websites for invoice statuses
* Contact client adjusters regarding past-due invoices
* Forward invoices and payment histories to clients
* Document client responses and non-responses
* Escalate unresolved AR matters to the Accounts Receivable Supervisor
* Keep billing partners informed of AR status
* Request partner assistance with overdue invoices when needed
* Monitor payment tracking and invoice appeal statuses
* Process authorized balance write-offs

### Requirements

* 3+ years of law firm collections and legal billing experience
* Experience working with attorneys, clients, and legal staff
* Strong attention to detail
* Ability to maintain accurate client matter records in finance systems
* Excellent written and verbal communication skills
* Ability to prioritize tasks and meet deadlines
* Proficiency with Microsoft Office Suite

### Preferred Qualifications

* Bachelor’s degree in Accounting, Finance, or related field preferred
* Equivalent education and experience may be considered
* Experience with legal billing portals preferred
* Experience managing AR reports for billing partners preferred

### Benefits

* Medical benefits
* 401(k)
* Friendly office environment
* Additional benefits package not fully listed

### Good Fit For

This role may be a strong fit for candidates with experience in law firm collections, legal billing, accounts receivable, invoice follow-up, billing portals, payment tracking, financial documentation, professional services collections, or client account research.