Accounts Receivable Specialist

The Accounts Receivable Specialist supports Weber Gallagher’s legal billing and collections operations by preparing receivables reports, tracking open AR, researching invoice statuses, and following up on past-due balances. This role works closely with accounts payable, billing, appeals, billing partners, attorneys, clients, and the Accounts Receivable Supervisor to maintain accurate records and support timely collections.

This position requires prior law firm collections and legal billing experience. The specialist will communicate with client adjusters, forward invoices and billing histories, document collection attempts, monitor AR reports, track payment or appeal status, and process authorized write-offs when appropriate.

### Key Responsibilities

* Prepare, generate, and review monthly receivables reports
* Support Matter Billing Partners with AR status updates
* Maintain accurate records of open receivables and collection attempts
* Research billing websites for invoice statuses
* Contact client adjusters by email, phone, or fax regarding past-due invoices
* Forward invoices and billing/payment histories to clients as needed
* Track client responses and non-responses accurately
* Escalate unresolved collection matters to the Accounts Receivable Supervisor
* Maintain regular communication with billing partners regarding AR status
* Request partner assistance with past-due invoice collection when needed
* Monitor partner AR reports for payment tracking and invoice appeal status
* Process authorized balance write-offs when appropriate

### Requirements

* 3+ years of law firm collections and legal billing experience
* Experience working with attorneys, clients, and legal staff
* Strong attention to detail
* Ability to maintain accurate client matter information in finance systems
* Excellent written and verbal communication skills
* Ability to communicate professionally with attorneys, clients, and internal teams
* Ability to prioritize tasks and meet deadlines
* Proficiency with Microsoft Office Suite

### Preferred Qualifications

* Bachelor’s degree in Accounting, Finance, or related field preferred
* Equivalent combination of education and relevant experience considered
* Experience with legal billing systems
* Experience researching invoice statuses across billing portals
* Experience managing AR for law firm billing partners

### Benefits

* Medical benefits
* 401(k)
* Friendly office environment
* Additional benefits package not fully listed

### Good Fit For

This role may be a strong fit for candidates with experience in law firm collections, legal billing, accounts receivable, invoice follow-up, billing portals, client account research, payment tracking, appeals billing, financial documentation, or professional services collections.