Remote Business Operations Coordinator

Acliviti is seeking a Remote Business Operations Coordinator to support internal operations, project administration, financial processes, compliance activities, and business systems management. This fully remote, part-time position plays an important role in maintaining operational efficiency, ensuring data accuracy, supporting reporting processes, and helping teams stay aligned across multiple business functions.

This Remote Business Operations Coordinator role fits best as a non-phone position. Daily responsibilities focus on data validation, project tracking, workflow management, reporting, invoicing support, CRM administration, compliance monitoring, and operational coordination. Team members spend most of their time working within business systems, reviewing information, resolving discrepancies, and supporting internal processes rather than handling customer-facing phone responsibilities.

Key responsibilities include managing project lifecycle administration, supporting project setup and closure activities, tracking labor allocation, monitoring utilization data, validating pricing information, supporting invoice generation, and reconciling transactions across systems. The role also supports financial data accuracy and operational visibility throughout the organization.

Additional responsibilities include serving as a systems administrator for Salesforce and Smartsheet, maintaining data accuracy through audits, troubleshooting system issues, supporting platform adoption, coordinating compliance activities, maintaining vendor records, and helping ensure organizational compliance requirements are met. The position also involves identifying data discrepancies and correcting issues before reporting deadlines.

Successful candidates possess strong organizational skills, attention to detail, Excel proficiency, CRM experience, data entry experience, reporting knowledge, reconciliation skills, and the ability to manage multiple priorities in a fast-paced environment. Experience with Salesforce, Smartsheet, invoicing processes, financial data management, and operational support functions may provide additional advantages.

Acliviti offers a fully remote work environment where employees collaborate across departments to support strategic initiatives, operational excellence, customer experience transformation, and business growth. The role is ideal for professionals who enjoy process improvement, data management, operational coordination, reporting, compliance support, and business systems administration.