Billing Specialist at ESi

Engineering Systems Inc. (ESi) is seeking a Billing Specialist to support accounting, billing, and accounts receivable operations. This role plays a key part in maintaining billing accuracy, supporting financial processes, managing client invoicing requirements, and ensuring compliance with accounting standards. The position offers an excellent opportunity for professionals who enjoy detailed financial work, process management, and back-office operations.

This Billing Specialist role fits best as a non-phone to very low-phone position. The majority of responsibilities focus on invoice preparation, billing cycle management, reporting, accounts receivable support, e-billing administration, and financial data verification. While occasional communication with clients, vendors, and internal departments may occur, the role does not involve high-volume phone support or traditional customer service call center duties.

Daily responsibilities include processing billing requests, generating invoices, entering direct costs, producing account statements, reviewing project billing data, and supporting twice-monthly billing cycles. The Billing Specialist also verifies billing accuracy, updates timekeeper information, prepares manual invoices, manages employee billing activities, and helps maintain billing documentation in accordance with Generally Accepted Accounting Principles (GAAP).

Additional duties include supporting external e-billing platforms, resolving billing portal issues, handling invoice rejections and disputes, updating billing requirements, troubleshooting system issues, and maintaining process documentation. The role requires strong attention to detail, accuracy, time management, and the ability to manage multiple priorities in a deadline-driven environment.

Candidates with backgrounds in billing, accounting, accounts receivable, finance operations, invoicing, legal billing, insurance billing, or financial administration may align well with this opportunity. Experience using Microsoft Excel, accounting systems, database applications, e-billing platforms, and financial reporting tools may provide an advantage during the hiring process.

ESi seeks professionals who can work independently while maintaining high-quality customer service and strong collaboration across departments. The organization offers comprehensive benefits, career development opportunities, flexible time off, retirement benefits, wellness programs, and performance-based bonus potential.

Overall, this Billing Specialist opportunity is ideal for detail-oriented professionals who enjoy financial operations, invoicing, accounts receivable support, reporting, and process improvement within a structured back-office environment. It offers a strong fit for candidates seeking administrative accounting work with minimal phone responsibilities.